Capability

PO · receipt · invoice — aligned or explained.

Vyasa auto-matches purchase orders, goods receipts, and vendor invoices — posting clean matches to ERP and routing explained exceptions to the right approver.

Auto-matchException queueERP post

Traditional Flow

Invoice arrives

Vendor email or portal upload; AP keys into ERP manually.

Line-by-line match

Clerk compares PO, receipt, and invoice in three browser tabs.

Silent failures

Partial matches posted; mismatches discovered at month-end.

Exception backlog

Unmatched invoices age; vendor payment delays cascade.

Where it breaks

Description mismatches ('Widget Pro' vs 'Widget-Pro-500') block automation.
Quantity variances from partial receipts aren't reconciled automatically.
Contract price overrides aren't applied during match.
No explained exception — just 'match failed' with no context.

The solution

Fuzzy Line Matching

SKU, description, and quantity alignment with configurable tolerance.

Receipt Reconciliation

Partial and over-receipts handled with policy-driven rules.

Contract Price Apply

Contract terms override PO price when authorized.

Auto-Post Clean Matches

Touchless ERP posting when all checks pass.

Explained Exceptions

Mismatch routed with full alignment trace — which check failed and why.

Match Queue Dashboard

Real-time view of pending, matched, and exception invoices.

Live product view

POPO-8821

Vendor: SupplyCo
Amount: $24K
Qty: 500 units

✓ AMOUNT✓ SKU

RECEIPTGRN-3310

Vendor: SupplyCo
Received: 500 units
Date: Mar 12

✓ QUANTITY✓ ENTITY

INVOICEINV-7720

Vendor: SupplyCo
Amount: $24K
Status: Matched

✓ AMOUNT✓ QUANTITY

Clean match → auto-post to ERP · mismatch → explained exception

Live scenario — Description mismatch resolved

Invoice line 'Consulting Services Q1' doesn't match PO line 'Professional Services — Q1 2026'. Vyasa links via contract reference, validates amount against approved budget, confirms receipt of deliverables, and auto-posts — or routes to procurement with the full reconciliation trace if policy requires human review.

APProcurementFinance

“Clean match → auto-post. Mismatch → explained exception. No silent failures.”

Rollout

Weeks 1–4

Deploy two-way match on top vendor invoices; build match queue.

Weeks 5–10

Enable three-way match with receipt reconciliation and auto-post.

Quarter 2+

Full touchless P2P with contract price apply and exception routing.

See what 70% looks like on your numbers.

30 minutes. No pitch. No commitment. We'll model your specific situation.