01
Request submitted
Employee emails or uses form; buyer manually creates PO.
From request to PO — policy-checked.
Vyasa validates requisitions against budgets, catalogs, and approval policies before PO creation — reducing maverick spend and manual buyer work.
Policy complianceAuto-POBudget check
Traditional Flow
02
Budget check
Finance consulted ad hoc; no real-time validation.
03
Catalog bypass
Non-catalog items require extra approval rounds.
04
Delayed PO
Requisition queue grows faster than buyer capacity.
Where it breaks
- No automated budget validation at request time.
- Preferred vendor and catalog rules not enforced.
- Approval routing based on email, not policy matrix.
- Requisition-to-PO cycle measured in days, not hours.
The solution
Requisition Intake
Forms, email, and portal requests classified and extracted.
Budget Validation
Real-time check against department and project budgets.
Catalog Enforcement
Preferred items and vendors suggested; maverick spend flagged.
Approval Routing
Matrix-driven routing by amount, category, and requester.
Auto-PO Creation
Clean requisitions converted to POs without buyer touch.
Audit Trail
Full lineage from request through PO to receipt.
Live scenario — Clean requisition to PO
An engineer submits a requisition for lab supplies — $3,200, preferred vendor, within budget. Vyasa validates budget, confirms catalog match, routes to manager approval (under $5K threshold), and creates the PO — 20 minutes from submit to PO number.
RequestersProcurementFinance
“Requisitions that flow — not requisitions that wait.”
Rollout
Weeks 1–4
Deploy intake and budget validation on one category.
Weeks 5–10
Catalog enforcement and approval routing.
Quarter 2+
Full requisition-to-PO automation with maverick spend controls.
See what 70% looks like on your numbers.
30 minutes. No pitch. No commitment. We'll model your specific situation.