01
Requisition & Availability
A user submits a PR. Procurement queries SAM. If a license exists, reserve it. If not, route to approval.
Solutions · Procure-to-Pay
Procure-to-Pay, run by agents that reason across your Procurement, ERP, SAM, and ITSM.
Vyasa stops you from buying what you already own, reconciles invoices that don't match cleanly, provisions access on day one, and gives approvers real budget visibility.
Same-dayprovisioning
Auto-matchedinvoices
0new systems of record
01Traditional flow
Four stages. Glued together by people.
02
Approval & PO
The budget owner approves. The PR converts to a PO with pre-negotiated pricing.
03
Fulfillment & Receipt
The vendor delivers keys or portal access. An ITSM ticket opens for provisioning. SAM records the entitlement.
04
AP & Payment
The vendor invoice arrives. ERP attempts a 3-way match. Finance executes payment.
02Where it breaks
Four cracks between your systems.
Your procurement, ERP, SAM, and ITSM platforms work well on their own. The problem is what happens between them: manual hand-offs, reconciliation queues, approval delays, and budgets understood only in hindsight.
01
The "ghost" receipt
Software arrives via portal or email, and users forget to mark it received. The 3-way match stalls.
02
Entitlement mapping
The PO says "Product X." The invoice says "Product X, Enterprise Edition, SKU 4421." A human reconciles it.
03
Provisioning lag
PO on Monday. The employee still can't log in Friday. IT hasn't assigned the seat.
04
Budget blindness
Approvers see month-old snapshots. Committed, in-flight, and actual spend live in three different tools.
03The solution
How Vyasa closes the gaps.
Vyasa sits above your stack, reading and acting across Procurement, SAM, ERP, and ITSM. No rip-and-replace. The same data, reasoned and actioned continuously.
01
Stop buying what you own
Before any PR advances, Vyasa checks SAM. If a seat exists, it's reassigned immediately. The savings happen before anyone knows there was a request.
02
Self-reconciling invoices
"Microsoft 365 Business Premium" on the PO, a different product code on the invoice. Vyasa reads both, sees they are the same, and verifies against the contract. Clean invoices pay. Real mismatches surface with an explanation.
03
Access on day one
The moment a purchase is approved, Vyasa provisions the seat across Microsoft 365, Salesforce, or any system with an API. Same-day access, with receipt confirmation to finance at the same time.
04
Proactive renewals
Vyasa tracks usage. When a pool is on track to run out, it raises a replenishment at the pre-negotiated rate, before someone buys outside the agreement.
05
Real budget visibility
Spend earmarks across finance, procurement, and SAM the moment a request lands. Approvers see true remaining budget, upcoming renewals on the same line, and projected overruns.
06
Duplicate detection
Cross-team purchases split across the right budgets automatically. Something already expensed on a card last month? Flagged before it advances.
04Live scenario
An acquisition doubles your headcount. Watch what happens.
Across licensing, procurement, IT, and finance, access is ready before the first ticket is filed.
Licensing
Vyasa scans every license pool across SAM. Idle and reclaimable seats are harvested first, so the company buys only the real shortfall.
Procurement
The remaining seats convert to POs at pre-negotiated rates, split across the right budgets, with duplicates flagged before they advance.
IT
The moment each purchase clears, seats provision across Microsoft 365, Salesforce, and every connected system. Day-one access, zero tickets.
Finance
Spend earmarks the instant requests land. Finance sees true remaining budget, projected overruns, and the renewals arriving on the same lines.
Your procurement team stops being a queue. They become the strategy function.
Vyasa handles harvested licenses, clean 3-way matches, same-day provisioning, and recurring renewals. Your team takes vendor strategy, category negotiation, exception adjudication, and audit.
05Rollout
From first scenario to full deployment.
Start with one measurable P2P scenario, prove the operating model in production, then expand where spend and complexity are highest.
Phase 01Weeks 1–4
Discover and map one P2P scenario. Define a measurable target.
Phase 02Weeks 5–10
Pilot in production. Measure licenses harvested, invoices auto-matched, and provisioning time.
Phase 03Quarter 2+
Scale to services spend, market data, and vendor onboarding.
See how P2P runs without the reconciliation queue.
30 minutes. We'll model the savings for your SaaS portfolio and answer the questions your finance and IT teams will ask.