Stop buying what you own
Before any PR advances, Vyasa checks SAM. If a seat exists, it’s reassigned immediately. Savings happen before anyone knows there was a request.
Procure-to-Pay, run by agents that reason across your Procurement, ERP, SAM, and ITSM.
Vyasa stops you from buying what you already own, reconciles invoices that don't match cleanly, provisions access on day one, and gives approvers real budget visibility.
Same-day provisioningAuto-reconciled invoicesNo new system of record
Why it breaks
Why Procure-to-Pay still breaks.
Your procurement, ERP, SAM, and ITSM platforms work well on their own. The problem is what happens between them: manual hand-offs, reconciliation queues, approval delays, and budgets understood only in hindsight.
The flow today
Four stages. Glued together by people.
01
Requisition & Availability
User submits PR. Procurement queries SAM. If a license exists, reserve. If not, route to approval.
02
Approval & PO
Budget owner approves. PR converts to PO with pre-negotiated pricing.
03
Fulfillment & Receipt
Vendor delivers keys or portal access. ITSM ticket opens for provisioning. SAM records entitlement.
04
AP & Payment
Vendor invoice arrives. ERP attempts 3-way match. Finance executes payment.
Where it breaks
Four cracks between your systems.
01
The “ghost” receipt
Software arrives via portal or email; users forget to mark received. 3-way match stalls.
02
Entitlement mapping
PO says “Product X.” Invoice says “Product X — Enterprise Edition, SKU 4421.” A human reconciles.
03
Provisioning lag
PO Monday. Employee can’t log in Friday. IT still has to assign the seat.
04
Budget blindness
Approvers see month-old snapshots. Committed, in-flight, and actual live in three different tools.
The solution
How Vyasa closes the gaps.
Vyasa sits above your stack — reading and acting across Procurement, SAM, ERP, ITSM. No rip-and-replace. The same data, reasoned and actioned continuously.
Self-reconciling invoices
“Microsoft 365 Business Premium” on the PO. A different product code on the invoice. Vyasa reads both, understands they’re the same, verifies against contract. Clean invoices pay. Real mismatches surface with an explanation.
Access on day one
The moment a purchase is approved, Vyasa provisions the seat across Microsoft 365, Salesforce, or any system with an API. Same-day access. Finance gets receipt confirmation simultaneously.
Proactive renewals
Vyasa tracks usage. When a pool is on track to run out, it raises a replenishment at the pre-negotiated rate — before someone has to buy outside the agreement.
Real budget visibility
Spend earmarks across finance, procurement, and SAM the moment a request lands. Approvers see true remaining budget, upcoming renewals on the same line, and projected overruns.
Duplicate detection
Cross-team purchases split across the right budgets automatically. Software already expensed on a card last month? Flagged before it advances.
“
Your procurement team stops being a queue. They become the strategy function.
Vyasa handles harvested licenses, clean 3-way matches, same-day provisioning, recurring renewals. Your team takes vendor strategy, category negotiation, exception adjudication, audit.
Rollout
From first scenario to full deployment.
Start with one measurable P2P scenario, prove the operating model in production, then expand where spend and complexity are highest.
Phase 01Weeks 1–4
Discover & map one P2P scenario. Define a measurable target.
Phase 02Weeks 5–10
Pilot in production. Measure licenses harvested, invoices auto-matched, provisioning time.
Phase 03Quarter 2+
Scale to services spend, market data, vendor onboarding.
See how P2P runs without the reconciliation queue.
30 minutes. We'll model the savings for your SaaS portfolio and answer the questions your finance and IT teams will ask.